Assistant Company Secretary job description

Job description templates

If you’re looking to hire an Assistant Company Secretary Assistant or Senior Assistant Company Secretary, this job description template can help with easily defining the key responsibilities and qualifications required. This template provides a clear framework to attract the best candidates with the right skills and experience, streamlining your recruitment process and ensuring accuracy.

Job description template

Reporting line: Deputy Company Secretary/Group Company Secretary
c. 3 – 8 years’ experience

General role and responsibilities

  • Producing prompt and effective minutes taking into consideration of legal and regulatory responsibilities and reporting requirements
  • Overseeing the schedules of Board and Committee meetings and maintaining rolling agendas
  • Supporting the Senior Company Secretary to evolve, enhance and oversee the governance framework to ensure compliance with the UK Corporate Governance Code and statutory requirements
  • Providing company secretarial support on corporate projects
  • Contributing to discussions and advise on the corporate governance implications of any proposed corporate activities
  • Dealing with communications from Board and Committee members
  • Maintaining statutory and other records for all entities within the business, ensuring the timely submission of statutory filings for those entities and the accuracy of the information
  • Keeping abreast of changing company and corporate law and other regulatory requirements in the UK and other jurisdictions and corporate governance practice generally (including in regulatory bodies and the professions)
  • Providing support in respect of arranging execution and notarisation/legalisation and assisting with KYC and/or corporate information requests

Experience and qualifications

  • CGI qualified or a qualified solicitor, with 3 – 8 years’ work experience in the relevant field
  • Knowledge of the Companies Act, listed company regime and UK Corporate Governance Code
  • Good written and analytical skills, with excellent attention to detail
  • Ability to work in a pressurised environment and to meet deadlines
  • Analytical skills, with the ability to think around an issue, understanding the broader implications, devise a creative solution and proactively take the necessary action
  • Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement
  • An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgment in dealing with sensitive and confidential issues

Additional tasks that may be relevant depending on sector

  • Undertaking various corporate governance projects as required, including but not limited to reviews of terms of reference and matters reserved for the Board, oversight of project insider lists, scheduling of Stock Exchange announcements, block listing activities and annual reporting requirements
  • Maintaining accurate records relating to share capital, including all employee and discretionary share plan transactions and incentives
  • Drafting of regular Corporate Governance updates to the PLC Board
  • Preparation, authorisation and issuance of stock exchange announcements and associated filings to the FCA, in conjunction with the Company Secretary, Board and external advisers

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