Group Company Secretary job description

If you’re looking to hire a Group Company Secretary, this job description template is designed to help easily define the key responsibilities and qualifications required for this important role. This template provides a clear framework to attract the best candidates with the right skills and experience, streamlining your recruitment process and ensuring accuracy.

Job description template

Reporting Line: CEO / CFO / Chair
c. 12+ years’ experience

General role and responsibilities

• Act as a sounding board to the Board and Senior Managers on Plc governance
• Ensure that the Chairman, Executive Director and Non-executive Directors have high quality information to enable them to discharge their responsibilities and operate effectively
• Stay up to date on UK governance regulations and related developments affecting Board and Committee priorities, activities, conduct and composition, including related to Audit & Risk, Nominations and Remuneration Committees
• Monitoring company secretarial developments and acting as a source of guidance and input into the development of company secretarial practices and provide advice on the business impact of company secretarial issues
• Ensure policies, standards and committee Terms of Reference for which this role is responsible are appropriate, effectively communicated, continuously reviewed and updated to reflect internal/external change
• Take the lead on legal entity management within relevant area of accountability, including assisting in/promoting a proper chain of delegated authorities, maintenance of fit for purpose statutory documents and records, etc
• Leading, coaching, motivating and developing a professional team to establish and maintain the highest governance and secretarial standards, expertise and service to key stakeholders

Experience and qualifications

• Fellow/Associate of the Chartered Governance Institute (FCG/ACG) or legal qualification with appropriate practical experience
• Experience of dealing at senior management and executive level and meeting their expectations
• Proven ability to manage a portfolio of major projects, negotiations and relationships with third parties and external advisers
• Proven ability in people management
• Significant knowledge of company law and administration and corporate governance
• Good working knowledge of the regulatory environment and industry development s relevant to own area of responsibility
• Familiarity with the relevant departmental and company-wide policies and procedures
• Additional tasks that may be relevant depending on sector
• Provide high quality support and advice on Listing Rules, incentive and all-employee share schemes and shareholder relations activity
• As appropriate, to develop and manage the Company’s retail shareholder strategy, the Registrar and all shareholder meetings
• Supporting new business initiatives, capital raising, M&A and other transactional activity, through the provision of effective company secretarial advice
• Ensuring effective and embedded risk management is a key responsibility for all senior managers
• Leading the drafting, implementation, training, audit and review of other company secretarial policies and procedures ensuring compliance with legislation, particularly in relation to the Market Abuse Regulation, Anti-Bribery & Corruption and Anti-Money Laundering as required